Artificial Intelligence & Automation Use Policy : Editable (PPT)

A professional, editable Artificial Intelligence & Automation Use Policy designed to define governance level expectations for the responsible, transparent and controlled use of AI and automation technologies.

This policy establishes clear boundaries for acceptable and prohibited AI use, human oversight requirements, data protection expectations and accountability for AI assisted work outputs. It supports safe, ethical and compliant use of AI across construction, civil and operational environments without prescribing procedural or tool specific rules.

Designed as a governance level policy, it integrates seamlessly with Privacy, IT, WHS and broader HSEQ management systems.

Features

• Establishes clear AI and automation governance expectations

• Defines acceptable and prohibited uses of AI-assisted tools

• Requires human oversight and validation of AI-assisted outputs

• Protects Company, Client and personal information

• Addresses risks relating to accuracy, bias, intellectual property and governance

• Clarifies accountability for AI-informed decisions

• Applies to employees, contractors and other persons

• Technology-agnostic and future-proof

• Aligned with ethical and lawful AI use principles

• Suitable for ISO 45001-style management systems

• Professional Papillon HSEQ Systems design

• Fully editable PowerPoint format

What’s Included

Editable Artificial Intelligence & Automation Use Policy (PPT), including sections covering:

• Scope and application

• Policy purpose and governance intent

• Responsible AI use commitments

• Acceptable use expectations

• Prohibited and restricted use

• Data protection and confidentiality

• Roles and responsibilities

• Company representative sign-off section

Typical Uses

• Construction and civil businesses

• Operational and industrial workplaces

• Professional services and consulting firms

• WHS, IT, Privacy and HSEQ management systems

• Client, tender and prequalification submissions

• Internal governance and risk management frameworks

• ISO-aligned management systems

Format & Delivery

• File: PowerPoint (.pptx)

• Editable: Yes

• Delivery: Instant digital download

• Licence: Single-business use

Important Notes

• This document establishes policy-level governance intent only

• It must be supported by appropriate procedures, controls and technical safeguards

• All content must be reviewed and customised prior to implementation

• Licensed for use by a single business and may be customised internally